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Project Evaluation

Project Evaluation

Resources - Project Evaluation


Project Evaluation:

Many projects are carried out or launched but never evaluated to find out if they are meeting the intended objectives or not. It is prudent to carry out an assessment to ascertain whether it has met the objectives after the project has been in existence for some time.

Project evaluation establishes the relevance or determines the likely impact or sustainability of Programme results.

Project evaluation has the following levels:

  • Formative Evaluation: Baseline survey

This is conducted in the design of the project

  • Process evaluation:

This is the assessment of the project/ programme contents, scope or coverage together with quality if intervention.

  • Outcome evaluation:

Assessment of whether the changes are attributed to the intervention.

  • Impact evaluation:

Assessment of the long-term changes to specific programmes

It is important to be very objective when conducting impact evaluation. One should never conclude with ease that a single intervention on the assessor’s part was solely responsible for the impact observed.

Project Evaluation can therefore be defined as:

The process of looking at the management process and results to see whether they are meeting the desired objectives and goals

Project Evaluation reveals whether things are turning out right or what changes are needed to make them correct.

For an evaluation to be effective and objective, relevant data must be collected through various methods.

Various methods commonly used in data collection include:

  • Interview
  • Focus group discussion
  • Observation
  • Existing records
  • Questionnaires
  • 5senses

 It is important to use wisdom when conducting interviews. Some people / communities are very sensitive on various issues, which may look too obvious to the interviewer. Therefore, a sound understanding of culture and norms of people in question is very crucial. Interviewers are also cautioned not to use any offensive language in their questionnaire and make them as simple as possible to avoid instances of sending out different meanings that do not reflect the intended one.

Types of evaluation:

Formative evaluation:

Which is usually conducted at the initial stages of the project.

Summative evaluation

This is done at the end of a project. It is also known as “end of phase evaluation”

Difference between Auditing and Evaluation

Is important to distinguish and understand the difference between the auditing and evaluation. Taken by face value, the difference might appear to be very thin but in details, they are different.


Under this broad topic, the facilitator emphasized the following points:

  • Auditing assesses the effectiveness, efficiency and economy of both programme and financial management and recommends improvement
  • It verifies compliance with established rules, regulations, procedures or mandate of the Organization.
  • It assesses adequacy of internal control
  • It assesses the accuracy and fairness of financial transactions and reports.


Evaluation establishes the relevance or determines the likely impact or sustainability of programme results”

Evaluation and auditing are instruments through which management or leaders of any organization can obtain critical assessment of operations of the organization as a basis for effecting improvement.

Mainstreaming Monitoring and Evaluation to programming:

An effective monitoring and evaluation system should be set up at initial stages to ensure that emerging problems or gaps are addressed early enough.

Promptness, efficiency and quality are essential to an effective monitoring and evaluation system.

Programme managers and donors should be able to demonstrate results, understand how their programmes are working and assess the way programme interacts with other activities at community level. This can be done through monitoring and evaluation.

Monitoring and Evaluation as a Tool for strengthening Programme

Monitoring and evaluation as observed can be used as a tool for strengthening programme and systems within a project.

This can be done in the following ways;

  1. Programme managers and staff can assess the quality of activities and the extent to which the target population is reached
  2. With sufficient data one can compare sites, set priorities for strategic planning, assess training and supervisory needs and obtained feedback from target population.
  3. In future planning and evaluation framework makes it easier to give priority to resource allocations, strengthen the organizations fund raising strategy, educate and motivate staff and provide information on the interventions that are workable.
  4. The frame work can help prove that an effective programme is essential.
  5. Monitoring and evaluation can help stakeholders and the community understand what the project is doing, how well it is meeting its objectives and identified obstacles.
  6. Sharing results can help in establishing and networking with organizations with similar goals.
  7. Repetitions and duplications can be avoided through monitoring and evaluation programme.

For more information contact:

Dr. Nyamu

This e-mail address is being protected from spambots. You need JavaScript enabled to view it

+254 722 415 237



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